How to Respond Effectively to an Interview Invitation

Are you wondering how to answer an interview invitation professionally and effectively? Landing that crucial interview at your dream company can be a thrilling moment, but it's essential to respond thoughtfully. 

In this article by Recruitery, we'll guide you through the steps on how to answer an interview invitation the right way. Taking the right approach can help you leave a positive impression on the employer and ensure you're well-prepared for the upcoming interview. Let's dive in and discover the best practices for responding to an interview invitation.

The Reason You Need to Confirm the Interview

email confirmation to interview invitation 

When you receive an interview invitation, it's essential not to rush with an immediate response. Take the time to carefully review the information in the letter, including the interview's time, location, contact person, the position you applied for, and any other requirements. Additionally, check your personal calendar to ensure you can attend the interview at the proposed time.

If you have any questions or requests related to the interview, make a note of them and ask clearly in your reply. For instance, you can inquire about the documents to bring, the next steps in the hiring process, or personal questions related to your experience and skills.

Confirming your interview is a crucial step that demonstrates your interest and commitment to the job. It also helps ensure accurate information and better preparation for the interview. This is how to respond to an interview invitation effectively.

How to Write an Interview Response Letter

how to write an interview response email 

To effectively respond to an interview invitation, follow these principles:


Compose a clear and precise title that includes the company name, the applied-for position, and the keyword "interview confirmation." 

For example: "Confirmed Interview for the Position of Sales Officer at ABC Company."


Begin with a polite and professional greeting. You can use "Dear" followed by the person's full name or title. 

For example: "Dear Mr./Ms. John - Human Resources Director."


When responding to an interview invitation, be concise and clear, including the following:

Thank You

Express your gratitude and honor for being invited to interview for the specific position and company. 

For example: "I am very grateful and honored to receive an interview invitation for the position of Sales Officer at ABC Company."

Confirm Time and Location

Clearly confirm the interview's time and location to avoid any confusion or errors. State that you will be present at the scheduled time and place. 

For example: "I hereby confirm that I will be present at 9:00 a.m. on Monday, September 30, 2023, at the office of ABC Company, No. 123 XYZ Street, District 1, Ho Chi Minh City."

Ask Questions

Inquire about the documents you need to bring to the interview, such as copies of resumes, degrees, certificates, health certificates, identification documents, or any other required documents. Additionally, ask about personal questions that will be addressed during the interview. 

For example: "I would like to inquire if there are any specific documents I should bring to the interview. Also, could you provide insights into the personal questions that will be discussed during the interview?"

Thank You (Again)

Conclude your interview response letter with another expression of gratitude and anticipation for the upcoming meeting. 

For example: "I sincerely thank you for this opportunity and look forward to meeting you during the upcoming interview."


Close the letter with a formal and respectful closing, such as "Yours sincerely," "Yours faithfully," or "Yours sincerely." Then, provide your name and contact information, including your phone number and email. 

For example: "Sincerely, Nguyen Thi B Phone number: 0123456789 Email:"

Things to Note When Writing an Interview Response Letter

 things to avoid when writing email 

To respond effectively to an interview invitation, pay attention to the following points:

  • Keep the letter concise and easy to understand, limiting it to about 3 to 5 paragraphs.
  • Use formal and professional language, avoiding overly intimate or emotional expressions.
  • Ensure correct spelling, grammar, and syntax to maintain a professional tone.
  • Format the letter consistently, using a standard font, moderate font size, and justified alignment.
  • Send the letter promptly, ideally within 24 hours of receiving the interview invitation.

Sample Interview Confirmation Letter

Below is a sample interview confirmation letter for your reference to assist you in responding effectively to an interview invitation. Please refer to the following sample:

interview confirmation letter for editorial coordinator position


 email confirmation 



In conclusion, knowing how to answer an interview invitation is a fundamental aspect of the job application process. Responding effectively and professionally not only leaves a positive impression on the employer but also sets the stage for a successful interview. 

By following the guidelines outlined in this article by Recruitery, you can navigate this critical step with confidence and ensure you are well-prepared for your upcoming interview. Good luck on your journey to securing your dream job